Analysis of the current situation After defining the why and the desired goals as well as the project preparation tasks the current state should be analyzed. In particular the following questions are addressed Where do we lose the most time today detailed analysis Which subprocesses are most important to us with regard to the defined goal How do the processes look in detail Which partial variants and special cases are there Which user groups exist and what are their needs and priorities Which document types are of central importance for the corresponding processes How are the documents processed and which information contained in them is particularly important.
Which applications do we use for the processes What does the internal IT infrastructure look like Based on the current status the solution concept and the appropriate application can be discussed better and faster. There are often several Whatsapp Mobile Number List implementation options which is why good knowledge of the internal conditions is essential. Elaboration of the TARGET state After the actual analysis the solution concept is defined. The previously defined project goals are built on and it is clarified in detail how these are to be achieved. In this step prioritization and importance are often discussed again. Cost/benefit and return-on-invest considerations should always be taken into account.
The following questions among others are answered in this project step How are the previously defined challenges solved What do the TARGET processes look like based on the current ACTUAL state Which solution variants are there and what are the advantages and disadvantages Which additional steps are automated Do you have the required IT infrastructure Which DMS/ECM is best Where are possible interfaces between a DMS and for example an ERP or accounting software required In this step in particular the support of a digitization partner is practically essential.